POSITION:  Assistant Superintendent for Human Resources and Labor Relations

TERMS OF EMPLOYEMENT:   Certified Personnel

                                              Full-Time 12 Months

                                              Non-Bargaining Unit Position

                                              Exempt

FUNCTION: Administer, direct and supervise the operations of the Personnel Department     of the District under delegated authority from the Superintendent, and within the policies of the District.

REPORT TO:         Superintendent of Schools

                            Deputy Superintendent

RELATES TO:        Assistant Superintendent for Business and Financial Services       

                             Assistant Superintendent for Curriculum and Instruction

                             Assistant Superintendent for Equity and Student Services

                             Chief Officer for Legal Services and Labor Relations

                             Chief Officer for Technology and Innovation

                             Director of Human Resources

                             Director of Special Education

                             Director of Equity and Student Services

                             Director of Teaching and Learning

                             Director of Continuous School Improvement and Professional Learning

                             Director for Communications and Development 

                             Building Principals

                             Other Management Personnel

SUPERVISES DIRECTLY:                  Director of Human Resources

                                                          Administrative Secretary

                                                         Personnel Clerks

                                                         Switchboard/Receptionist

                                                         Substitute Teachers

                                                         Substitute Clerical Staff

SUPERVISES INDIRECTLY:             NONE

QUALIFICATIONS:

1. A. or M.S. in Education
2. Valid State of Illinois Professional Educator License with General Administrative Endorsement
3. Five or more years successful administrative experience.
4. Five or more years of successful teaching experience.
5. Demonstrated knowledge and understanding of instruction and evaluation processes.
6. A thorough knowledge of labor relations and negotiations.
7. Knowledge in Federal and State educational legislation.
8. Demonstrated capabilities in leadership, academic, competence and personnel management.

 The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

AUTHORITIES:     

1. To assist the Superintendent in developing, establishing and maintaining personnel policies in the school district. 
2. Serve as the Superintendent's chief representative in relations with employee organizations. 
3. Act as chief negotiator for Management. 
4. Act as chief contract administrator along with Chief Officer for Legal Services and Labor Relations.
5. Represent the District at arbitration. 
6. Establish management staff development programs.

RESPONSIBILITIES:                          

1. Plans, develops and reviews personnel policies and administrative rules in accordance with State and Federal laws for presentation to the Superintendent for Board adoption.
2. Attends all regularly scheduled monthly meetings of the Board, and such staff meetings and conferences as called by the Superintendent.
3. Keeps informed of and interprets all laws, regulations, statutes, rules and policies affecting personnel.
4. Plans and administers a system of recruiting, hiring, training, and evaluating competent and qualified personnel.
5. Recommends, reviews, and designs all job application forms used by the district, ensuring their compliance with State and Federal statutes and Board policies on nondiscrimination.
6. Maintains and updates a complete file of job descriptions in the district.
7. Recommends all assignments, transfers, dismissals, and promotions.
8. Processes recommendations for termination of employees, assembling substantiating information for dismissal of employees, and arranging any necessary conferences and hearings.
9. Certifies classifications and salaries to the Business Department.
10. Administers the provisions of various contracts and salary schedules for all personnel.
11. Provides necessary research for successful wage and salary administration.
12. Negotiates with district bargaining units concerning salaries, fringe benefits, hours of work and conditions of employment.
13. Directs the accumulation of necessary data used in negotiations.
14. Coordinates all aspects of contract administration during the terms of various contracts with employee organizations.
15. Provides guidance to district administrative and supervisory personnel in matters relating to employee relations.
16. Counsels with employees to resolve complaints, difficulties, and other matters related to personnel management.
17. Confers with principals and other management personnel to determine needs for staff of various classifications.
18. Organizes and supervises a substitute program for teachers.
19. Develops and maintains a system for personnel records for all school employees to provide a comprehensive, efficient, accurate and current record of all matters pertinent to employment, transfers, tenure, retirement, leaves, promotions, etc.
20. Administers clinical and student teacher agreements between the district and participating colleges and universities.
21. Prepares state reports and claims as required. Supervises and evaluates staff of the Personnel Office. Prepares and administers the department budget.
22. Monitors personal days, sick days, tuition reimbursement, child care leaves, and other related personnel functions.
23. Maintains and monitors balanced racial staffs for all divisions.
24. Reviews and makes determination with regard to personal leave requests.
25. Monitors unemployment compensation claims and attends all protest hearings.
26. Reviews and monitors all workers' compensation claims and work closely with the Assistant Superintendent for Business and Financial Services and insurance company in regard to loss control program.
27. Coordinates with Assistant Superintendent of Curriculum/Instruction on annual Administrative Intern Program.
28. Serves as the District's Authorized Agent for the Illinois Municipal Retirement Fund (IMRF). Counter-sign the Impress Fund checks.
29. Administers the mandatory Criminal Background Check program.
30. Other duties and responsibilities as assigned by the Superintendent.

SKILLS REQUIRED:

• Ability to create, analyze and interpret documents and correspondence.
• Ability to establish and maintain effective working relationships with all members of the school community.
• Ability to communicate clearly and concisely, both orally and in written form in a timely manner.
• Ability to effectively present information and respond to questions.
• Ability to perform essential duties within school district requirements and Board of School Inspectors policies.

COMMUNICATION SKILLS:

1. Strong communication, public relations, and interpersonal skills.
2. Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure appropriate flow of information, collaborative efforts, and feedback.
3. Ability to compose correspondence, reports, and/or other required written materials.
4. Ability to read, analyze, and interpret information.
5. Ability to effectively present information and respond to questions, inquiries, and/or complaints.
6. Displays courtesy, tact, and respect when dealing with others.

MATHEMATICAL SKILLS:

1. Ability to perform basic math using whole numbers, common fractions, and decimals consistent with the duties of this position.

REASONING ABILITY:

1. Ability to interpret a variety of instructions and information furnished in written, oral, diagram, or schedule form.
2. Ability to identify and define problem(s), collect and analyze data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

1. Maintains appropriate confidentiality.
2. Promotes a harassment-free environment.
3. Establishes and maintains effective working relationships; demonstrates a commitment to teamwork.
4. Ability to learn and utilize office equipment, computers, and software especially as systems are upgraded.
5. Ability to learn and upgrade job skills in order to meet the changing demands of the position.
6. Excellent computer and keyboarding skills.
7. Excellent grammatical, spelling, and punctuation skills.
8. Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions, and perform duties and tasks at expected levels of professionalism.
9. Extensive knowledge of and ability to perform duties in compliance with all district, Board, State and Federal laws, methods, requirements, policies, procedures, and activities pertinent to the duties of this position.
10. Ability to work independently with minimum supervision.
11. Ability to use independent judgment and demonstrates initiative to act without being asked.
12. Ability to prepare and maintain accurate files and records.
13. Ability to meet strict deadlines.

PHYSICAL DEMANDS:                    

The physical demands described here are representative of those that must be met by an employee to successfully perform functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, talk and hear.  The employee is frequently required to stand for extended periods of time, walk, operate office and computer equipment; and reaches with hands and arms and will repeat actions with the same hand, arm or finger motion.  Specific vision abilities required by this job include close vision, and the ability to adjust focus.   In addition, the ability to withstand long-term use of computer monitors is required.  The employee may occasionally lift up to 30 pounds.  The position requires meeting deadlines with severe time constraints, interacting with the public and staff, irregular or extended work hours.  The employee is responsible for safety, well-being, and work output of others.

WORK ENVIRONMENT:                

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee experiences constant interruptions and inflexible deadlines.  The noise level in this environment is quiet to moderate.  Duties are performed primarily indoors and occasionally outdoors.  In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.